For instance, to determine whether the value of A1 is greater than five, the first logical test would be A1>5. Many people use the IFS function to determine the relationship of a value to a number. Acceptable operators for your logical tests include: Enter the first logical test you want the function to perform after the open parenthesis. Once you enter the IFS function, =IFS( appears in the cell you selected. Related: 9 Excel Tools for Professionals (And How To Use Them) 2. Search for the IFS function by scrolling through the menu or using the search bar. Alternatively, you click the "Function" button in the toolbar. Type =IFS and choose IFS from the drop-down menu. Enter the IFS functionĬlick the cell where you want the function to return a value. Here's how to use the IFS function in Excel: 1. Related: How To Calculate Hours Worked in Excel (Plus Tips) How to use the IFS function in Excel The manager creates an IFS function in Excel that tests for the following conditions: Employees who exceed 40 hours qualify for overtime, and employees who are under 40 hours require an evaluation to determine why they didn't meet their hourly requirement. If an employee meets their 40 hours, the manager doesn't have to take any further action. Example 2Ī manager wants to evaluate his employees' hours to see whether they met their 40 hours for the week. For a numerical score of 50, the function returns an F letter grade because it finds the first four conditions false and the last one true. For instance, a student's numerical score of 75 yields a C letter grade. When you enter the logical tests and their corresponding values, the function evaluates your students' numerical scores and returns the appropriate letter grade. You decide to use an IFS function based on this grading scale. You're a teacher who wants to organize student grades to enter in your grade book. Here are a couple of examples of practical uses: Example 1 You can use the IFS function in Excel to return values based on multiple logical tests. Related: Basic Excel Formulas and How To Use Them When to use the IFS function in Excel The IFS function is easier to read, as all you have to do is enter conditions followed by their true values instead of using multiple IF functions within a single IF function. While the IF function can also evaluate multiple conditions, the IFS function is more practical when performing several logical tests. Before this function, people used the IF function to evaluate a condition and return a specified value. You can enter up to 127 conditions, also known as logical tests, for the function to evaluate.Įxcel introduced the IFS function in 2016. Once the function finds a true condition, it returns the value that corresponds to that true condition. If the second condition is false, it continues to evaluate the conditions in sequential order. If the first condition is false, the function evaluates the second condition. Users can determine which values the function returns upon each condition. The IFS function in Excel is a formula that evaluates one or more conditions and returns a value upon evaluating a true condition. In this article, we teach you how to use the IFS function and provide expert tips for creating formulas, like the IFS function, in an Excel spreadsheet. IFS functions are more practical than regular IF functions (i.e., true or false) for performing several logical tests and helping users organize their data by specific criteria. This function can evaluate multiple conditions and return a specified value when it determines a true condition. One of the most popular Excel formulas for analyzing logical statements is the IFS function.
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